The Vietnamese Student Union at UCLA is proud to announce that the 2013 VSU High School Conference will be held at UCLA on Saturday, Nov. 9, 2013 (7am-7pm).
VSU HSC aims to gather high school students and parents from all over California to promote higher education, inform students and their families on the effects of the recent budget crisis, expose them to all options and routes to higher education, and have fun while doing it.
YOU can make a difference. By being a part of the conference, you have the opportunity to not only empower and educate students but also develop personal relationships with a diverse group of students that go beyond the youth conference. You will have time to share your college experiences as well as learn about current high school experiences too.
The day’s events includes workshops connecting the state of the Vietnamese community and education, the college admissions process, culturally relevant education as well as a talent show, student/alumni panelists, and keynote speakers.
The ultimate goal is to build a critical mindset in today’s youth and future generations. What can you do to accomplish this goal? VSU is looking for experienced as well as newly interested leaders! Please review the available positions and responsibilities and fill out the application below.
Also, all coordinators are required to help with the planning process as well as the day of the event. Coordinators are allowed to decide the duration and time of their committee meetings. Generally speaking, coordinators should expect to spend a minimum of 6 hours a week on planning and development. Planning will start Week 1 of Fall Quarter. Lastly, it is crucial that you can be there on the day of the event, which is Saturday, November 9th, 2013. General volunteers must be able to make the day of the event. If you are not able to but would like to still be part of the process, you are still encouraged to apply. If you are interested in being a part of the planning process, please apply to the following positions:
The EXECUTIVE TEAM – You will be part of a small team of Chairs that oversees High School Conference as a whole! Applicants with good organizational skills, creative thinking, and team management skills are highly encouraged to apply!
Co-Chair (2): Manage weekly meetings with all coordinators; oversee all aspects of High School Conference. *CO-CHAIR APPS ARE DUE 8/31*
THE EXTERNAL TEAM – You will be a part of a smaller team of coordinators that deal with intense event planning! From working money to supplies, your work ensures High School Conference will be a huge success!
Fiscal Coordinator (2): Manage and delegate high school conference budget; Work on budget proposals; Fundraising
Logistics Coordinator (2): Get supply order from coordinators; Purchase and order supplies; Printing; Archiving ; Work closely with Fiscal Coordinator
Outreach/Registration/Volunteer Coordinator (3): Compile volunteer and student information; Phone-banking volunteers and students for confirmation; Organizing registration the day of; Flyers/advertisement.
Transportation Coordinator (1): Work with co-chairs and fiscal to plan transportation for students
Food Coordinator (1): Secure food for the event; Contact outside vendors and donors; Find means to purchase and get food to campus; Come up with food set-up and procedures; Distribute meal tickets
THE INTERNAL TEAM – You will be part of a smaller team of coordinators that deal with a lot of elements that come into play the day of the conference. This team is crucial, as these components interact directly with the students!
Family Head Coordinator (2): Lead and develop family heads and manage delegations
Family Head: Lead a group of high school students. Be a resource and guide as you direct them to workshops, lead discussions, and facilitate FUN!
Workshops Coordinator (2): Organize workshop times and facilitators; Take care of workshop facilitators’ concerns
Tour Coordinator (2): Organize an effective and engaging tour route and activities
Talent Show Coordinator (2): Outreach for performances; MC talent show; Determine talent show agenda and talents; Rehearsals and run-though before the day of the event
*NEW* THE PARENT COMPONENT TEAM-You will be a part of a smaller team of coordinators that deal with a brand new component of HSC, the parents! Because this team will be new, you’re creativity and organization will be vital to paving a path for future Parent Component coordinators. *Many parents may not speak english so Vietnamese speakers are encouraged to be a part of this component*
Parent Outreach/Registration/Guide Coordinators (3): Organize schedule for parents, phone-banking parents for confirmations, Organize registration; Facilitate tour of campus.
Parent Panel Coordinators (2): organize student/alumni panel for parents; outreach to student/alumni to speak for panel.
Parent Workshop Coordinators (2): Organize workshop times and facilitators for parents; manage parent workshop facilitators.
Note that some positions may include an over-the-phone or in-person interview.
*ALL COORDINATORS MUST BE AVAILABLE 10/11-10/13 FOR ALL STAFF RETREAT*
Co-Chair/ Coordinator Application:
Runner: Helps on day of event
Food Committee: Manage food set-up and procedures
Workshops Facilitator: Facilitate workshop, usually with a partner, day of event.
Outreach/Registration Committee: Phone-bank volunteers and students; Help in organizing and registering students the day of; Flyers/advertisement for event
Talent Show Committee: Look for performances; Manage performers and agenda the day of event
Tour Committee & Tour Guide: Plan routes for People of Color tour; Be at stations during tour to educate students about that station
Logistics Committee: Work behind the scenes to make sure event runs smoothly; Purchase and order supplies; Printing
Family Head: Team leader for the day of event; Responsible for leading small group of students throughout day (i.e. direct them to right workshops, lead students on tour, etc.)
*Family Head and Workshop Facilitator applicants must be available 10/11-10/13 for HSC retreat*
General Volunteer Application:
ALL APPS ARE DUE SEPTEMBER 6TH at 11:59pm. They will be reviewed on a rolling basis.